Physical therapy EMR and billing software
First-class PT documentation, compliance, and billing - not a chiropractic template with the labels swapped.
The PT side is built like it's the whole product.
RowanFlow was built inside Advanced Health & Physical Therapy Solutions - a hybrid clinic where chiropractic and physical therapy share the schedule, the charts, and the billing. So the therapy workflow isn't an afterthought: it's held to the same standard Medicare holds it to, from the evaluation code you pick to the minute totals on every timed charge.
Documentation that survives review
Structured PT notes with the discipline Medicare documentation reviewers actually check for - built into the wizard, not pasted into a text box.
Evaluations with complexity coding
Guided PT evaluations that walk the components - history, exam, clinical presentation, clinical decision-making - and steer the 97161–97163 evaluation code to the tier the documentation supports.
Skilled-justification prompts
Every daily note captures why the service required a therapist's skill - the sentence auditors look for first, prompted instead of forgotten.
Progress notes & discharge summaries
First-class note types on their own reporting cadence - goal status, response to treatment, and the discharge disposition carried through automatically.
Goals with outcome trends
Measurable goals tracked visit over visit, with outcome-measure scores charted inline so progress (or a plateau) is visible at a glance.
Prognosis, timeframes & barriers
Structured prognosis with expected timeframes and documented barriers to recovery - the plan-of-care fields payers ask about.
Graded strength and joint range of motion
Manual muscle testing per muscle group and side on the 0 to 5 scale, grip by dynamometer, and range of motion by joint, side, active and passive - each charted across visits on the patient's chart.
The Medicare math, computed
The rules every therapy practice tracks on a spreadsheet somewhere - computed by the platform and surfaced before they become denials.
8-minute rule engine
Timed-code units worked out from the minutes you log, split across codes by the 8-minute rule, printed in the note and carried onto the charge - so nobody is hand-counting units at the end of the day.
Therapy threshold (KX) tracking
Running per-patient totals against the current-year Medicare therapy threshold, with the KX modifier applied when medical necessity documentation supports continuing.
Assistant (PTA) modifiers
Log the assistant's minutes on the flowsheet. The right units carry CQ, paired with GP, on Medicare claims, and the scrubber checks the pairing before anything goes out.
Plan-of-care certification clocks
Certification and recertification windows tracked per case, with warnings before a cert lapses - not after the claim comes back.
Visit authorizations
Authorized-visit counts per case with a live used/remaining tally, warnings as the authorization runs down, and the auth number carried onto the claim.
Therapy-compliance worklist
One report of everything that needs attention: progress notes coming due, certifications lapsing, authorizations running out.
Maintenance-care handling
Maintenance visits documented with one-tap attestation and billed correctly - patient-responsibility handling and ABN tracking built in.
From flowsheet to home program
The daily mechanics of a therapy practice - the grid, the trends, and the home program - connected to the note instead of living beside it.
PT flowsheet
Exercise and modality grid on every daily note - sets, reps, resistance, time - with carry-forward from the last visit and a trend view across the episode.
Home exercise programs
Structured HEP prescribed as part of signing the note. Patients see images, video, and dosage in their portal; you see adherence.
Exercise library
A built-in library of exercises with images and instructions, extendable with your own.
Adherence tracking
Patients mark reps complete in the portal; the compliance trend shows up in the chart before their next visit.
Billing, shared with the rest of the practice
The same billing spine the whole platform runs on - therapy charges flow through it with their units and modifiers intact.
Charges from the signed note
Signing the note generates the visit's charges from the treatments you documented - codes, evaluation codes, modifiers, and timed units from the minutes you logged - with no re-keying into a separate biller. The claim scrubber flags any timed line whose units the documented minutes do not support.
Real-time eligibility
Coverage and cost-sharing checked against the payer before the visit, so the front desk quotes the patient's share instead of guessing.
Electronic claims & ERAs
837P claims submitted electronically; remittances flow back and match automatically, with denial and underpayment worklists for what needs a human.
Patient statements & payments
Plain-language statements, card payments at the desk or by link, and superbills for out-of-network reimbursement.
Running a different kind of practice? RowanFlow is also built for chiropractic clinics and hybrid chiro + PT clinics.
See the therapy side for yourself.
Everything on this page is in production at ahpts.com today. No screenshots from a roadmap.
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